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County Clerk/Election Officer
Janet White, County Clerk

Office Location:

Miami County Administration Building
201 S. Pearl, Suite 102
Paola, KS 66071

Office Hours:

8:00 a.m.to 4:30 p.m.
Monday through Friday

Contact Information:

Phone: 913-294-3976
Fax: 913-294-9544
Email address: countyclerk@miamicountyks.org
County Clerk’s Mission Statement:
“To protect and promote public trust and confidence by supporting the Constitution of the United States, the Constitution of the State of Kansas, and to deliver quality professional services to Miami County.”
Members of the County Clerk's Office include:
Janet White , County Clerk/Election Officer
Becky, Deputy Clerk, Election/Voter Registration Accountant
Tricia, Deeds, Elections
Steve, Deputy Clerk, Fiscal Services Manager
Jodi, Tax Accounting
Carol, Executive Secretary

Primary duties of the office as required by law.The County Clerk, an elected position, plays a unique roll in County Government in that the Kansas Constitution and Statutes of Law place a great amount of legal responsibility in the position. The office is segmented into different areas:

    1. Office of Record for the Board of County Commissioners
      acts as secretary to the Board of County Commissioners (BOCC), either in person or by deputy; keeps the seal, records the papers of the board, signs the records of proceedings and attests the same with the seal of the county and is the repository for all Board records.
    2. County Election Officer
      As Election Officer the County Clerk is responsible for all local elections and voter registration.
    3. Tax Administration
      The County Clerk must finalize the assessed values on all real estate and personal property in the county. After the tax levies are set in October, special assessments are applied, the County Clerk prepares the tax roll and tax statements. The Appraiser and Treasurer offices’ are informed of all new taxing districts established and are supplied, yearly, with new maps reflecting changes.
    4. Financial Administration
      The County Clerk, by law, shall observe all claims against the County, certify that cash and budget are available to cover all claims, and charge the County Treasurer with those claim payments. The Clerk shall have a good working knowledge of all County department budgets and expenditures in order to present the claims to the County Commissioners. The Clerk, for audit purposes, must keep a clear audit trail for the accounting of all receipts and disbursements. All account payables are processed weekly for payment. Currently, the County Clerk assists in budget preparation of 30 various taxing units in the county, and gathers information for the annual independent audit by a CPA hired by the County Commissioners.
    5. Public Information Officer
      As the “Freedom of Information Officer,” the County Clerk must
      • Prepare and provide educational materials and information concerning the “Open Records Act.”
      • Be available to assist any public agency and members of the general public to resolve disputes relating to the “Open Records Act.”
      • Respond to inquires relating to the “Open Records Act.”
    6. Miscellaneous Duties
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